Minute Taking for Meetings

Minute taking serves a vitally important and necessary task. This process helps to ensure legal protection, provide structure, drive action, and also state ownership and accountability. It is a hugely beneficial aid to any meeting, but only when done right. Help you save valuable time, learn how to take quick & concise notes, produce structured agendas & improve your skills.

This one-day training course will take you through a step-by-step approach to producing effective minutes – giving templates to help you produce structured agendas and take notes effectively. You will learn how to capture key points, how to prepare effectively and will show you key points to writing, editing, preparing agendas, as well as how to properly structure what you have written. We will have practical exercises on the day to help you be more confident of your abilities in a real situation.

At the end of the course, attendees will receive a full informative course pack to refer back to.

Course Content

• Preparation – Key tips
• Working effectively with the chair and colleagues when preparing the agenda, meeting papers and minutes
• How to take effective notes quickly
• Recognising your own barriers to achieve active listening and maintaining concentration
• Understanding and capturing key points
• Writing in bullet points, focusing on action points, asking questions, maintaining focus, organising a break, recording motions and minute taking tips
• Writing and editing minutes
• Making sense of the notes – Ensuring the language used ‘reader-friendly’?
• Making the minutes visually appealing; Formatting and structuring the minutes for clarity and professionalism; action points
• Checking for accuracy – facts, grammar and punctuation
• Have the minutes achieved their purpose?

Who Should Attend

This one-day training course is for anyone with responsibility for taking minutes that need to upskill and improve their approach.